opensourceCM ©- Contract Lifecycle Management Solution
opensourceCM is a secured contract management SaaS (software-as-a-service) solution that allows organizations to tap into the portfolio of their contracts.
The software completely transforms how organizations manage cost, risk, and liabilities, as seen in the illustration below that outlines the base capabilities of this application. These include authoring a contract request, negotiating, and controlling workflow and execution.
The opensourceCM API access allows for the import and export of data to various business applications and tools. opensourceCM has the flexibility to adapt to customer business processes while embracing contract management best practices. The solution takes CLM configuration, ease, and speed of implementation to an entirely new level and includes a breath of new functionality.
Why Is This So Important?
Too many CLM solutions require a considerable upfront investment and a long implementation. opensourceCM uses the client business process that works and will replicate it. Each customer uses a separate instance of the opensourceCM database to securely isolate its data from other customers. opensourceCM is currently available in English, Spanish, and Hebrew. It is also utilizing a database that supports 190 international languages. When uploading a text or PDF document in 90 supported languages, opensourceCM indexes it. Then, it can find words, values, phrases, terms of art, or specific legal language within the documents. The searches are hyperlinked to the actual paragraph in each document. This can be accomplished across document data sets comprising tens of thousands of documents.
BOLTS and NUTS: opensourceCM Main Feature List & Options
Flexible library design and secure, centralized repository – Multi-tenant architecture with a customizable and unique customer login URL and individual customer database instances
Access Rights Management – on a folder, term sheet, meta-data view, and all document levels. Highly secure, encrypted sessions, triple-DES 2048-bit passwords
Compliance/Audit Trail - full audit trail (who, when & what) that provides proper oversight of enterprise risk. The audit trail activity at every document and user level is automatically generated to document all user actions by the user, all users, type actions and specific actions, etc.
Elastic search engine and reporting tools - search file and folder names, internal document content, and term sheet metadata simultaneously, individually, or in combination.
Monitoring Alerts & Calendar - track dates, events, and contract milestones to keep on top of commitments and obligations. Enables you to send notifications by role assignments (owner, collaborator, etc.)
Folder organizational structure – folder library can be designed based on how a company conducts its business, i.e., departments, client types, international divisions, etc.
Connectivity with other business applications - API connectivity to 3rd party business applications such as eSignature like DocuSign/EchoSign, SSO like OKTA/Google/Box. CRM like NetSuite/SharePoint/MS Dynamics/ Salesforce. Sync with BOX/Dropbox/GDrive and more
Easy uploading of all documents with unlimited storage space - drag and drop files or documents to your predetermined location within minutes.
Unlimited views of term sheets/meta-data – infinite types of relevant fields can be created and entered in each term sheet view based on the parameters needed.
Compare tools enabling users to track changes in related documents - overview of changes by section without the need to scroll through a redlined document and view a side-by-side comparison.
Versions tools - full contract version control with the latest contract or parent document.
Authoring of templates & clauses editor - allows admins to easily create new document templates or existing templates with associated contract terms. Create documents from templates and allow the population of contract fields during document creation.
Workflow templates – enable an organization to copy existing workflow methodologies to an automated process in the system.
Intuitive interface – ease of use enables users to navigate the platform easily and effectively.
Contract negotiation deal-room - negotiation team to use secured access only for the deal room
Customizable Dashboards - customizable repository dashboard on a per-user basis
Archive – a single centralized repository for all your company's contracts with unlimited storage space
Backup - automated various data set backups.
Performance / Scalability - supports unlimited users/contracts, rapid growth and fast deployment, automated total archive migration in less than 24 hours (including file structure and metadata), fast system response time, and 24 hours operation with global web access.
Additional options - customer banner/logo, all connectivity features, and the Deal-Room
Corporate Personalization/Branding - Personalize the login screen and header with your screen and logo
White Label – Service provider login screen, header, and support contact information
Definite customer isolation: opensourceCM infrastructure and application are designed as multi-tenant, providing a dedicated environment for each client, including a dedicated virtual network and services stack
Organization Access Lists: Objects and activities within opensourceCM are protected by the in-application mandatory layer of ACL protecting unauthorized access by authenticated users
Monitoring and Auditing: opensourceCM infrastructure and Applications are monitored for any unusual activity and regularly being audited by professional security personnel to make sure non of our new code and enhancements cause deviation from our strict data security guidelines.
What do we learn here?
ADVANCED API LIBRARIES
opensourceCM platform API libraries are tailored to the client's application requirements and allow it to work as a chameleon in the client's environment.
EVENTS AND TASKS WITH NOTIFICATIONS
Track dates and events to keep on top of your commitments and obligations. Every document loaded onto the system can have as many alerts as needed, regardless of whether it is a master agreement contract or an assortment of related supporting documents. All alerts are displayed within the calendar and the contract’s profile. Sync with Microsoft OUTLOOK. Any item on the calendar, such as manually entered tasks and events, can have as many alert reminders as needed. Alert recipients can be selected from a predetermined individual list of company employees or by role. In this way, if there is a change in company positions, alerts can still go to the correct person.
OCR, INDEX, ELASTIC-SEARCH
The opensourceCM platform was designed to cater to a broad scope of users and industries. Advanced OCR in 192 languages and the INDEX cluster can find any word anywhere in the repository; the results take the user directly to the right paragraph. Coupled with metadata search for all fields in the database like dates, values, currency, or a PO from NetSuite financial program.
SaaS solution benefits are seen immediately. All software and hardware are hosted by opensourceCM servers on the AWS (amazon web services) cloud. Scaling up or down is effortless, and the system can handle Gigabit bulk automated uploads. Backup and recovery are included.
Need to add a hundred new users? No problem. No Maintenance and Support Fees. The system is always updated to the latest version. IT resources are maintained by opensourceCM. Total Cost of Ownership (TCO) is a fraction of traditional software, with no need for tech support, and because it is subscription-based - it's a very predictable investment.
opensourceCM offers unlimited workflow templates included. Approval, and review, with an automated notification system of alerts to events and tasks. Now your team is "in the know." It can be used as any required internal business process. Workflow is also available in the VDR (virtual data room).
SECURE REPOSITORY ADVANCE ACCESS RIGHTS MANAGEMENT ENCRYPTION AND AUDIT TRAIL
opensourceCM folder tree includes secure access to the document level. The access rights management allows admin, deny, and read-only or full access. The setup is easy and is done together with the implementation team. A complete audit trail on every file or user activity on the platform.
Unlimited "term sheet" or metadata views and templates, versions for HR contracts, finance contracts, sales, or marketing all track different data. Feature-rich environment for efficiency.
EASY TO USE AND FLEXIBLE KNOWLEDGEBASE INTERFACE
A CLM platform's true value can only be measured if it is put to good use. To that end, great effort has been put into the openSource platform, which offers rugged, easy-to-use tools which are easy to learn and operate daily. This translates into high user "buy-in" and acceptable, which means our solution is used, which is frequently not the case with competitive solutions. A simple-to-understand and intuitive interface leave very little room for error. Basic and Advanced search tools with common task shortcuts ensure that contracts can be found in no time, even if their name is completely forgotten.
Here is what we learned today:
INSIGHTS FOR CEOs
The opensourceCM platform provides CEOs with tactical and strategic insight into all deals and contracts across the organization.
Full visibility of all aspects of contract activity: a realistic picture of the business
TRANSPARENCY FOR CFOs
The opensourceCM platform provides CFOs with the transparency required for effective financial oversight of company contracts.
Automated, comprehensive reports “float up” sensitive or high-impact contracts for CFO attention.
OVERSIGHT FOR GENERAL COUNSELS
The opensourceCM platform provides General Counsels with the oversight needed to manage risk more efficiently, reduce exposure, and improve compliance.
opensourceCM © - Contract Lifecycle Management Solution
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